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Traveling Information:
This page will prove you with information regarding your travel to and from Reagan International Airport and the CUFI Summit. If you need additional information, please contact CUFI on Campus' Executive Assistant, Laura Villanueva via call or text.
Before you scroll any further, add these numbers to your phone in case of an emergency
Frosch Travel (during office hours): 1-888-976-2810
Emergency After Hours: 1-866-376-7241
Laura Villanueva: 215-208-3269
Before you take off
What to do when you arrive
Return back home
Hotel Shuttle Pick-Up
Before you take off
All flights must be booked through CUFI's travel agency, Frosch Travel. Once your flight is booked you will see an email from Frosch and from the CUFI on Campus office with your final flight information, including your confirmation numbers for check-in. If you have any questions, please contact CUFI on Campus' Executive Assistant, Laura Villanueva.
We recommend 24 hours before your scheduled take-off time you check in for your flight. You can either print out your boarding pass or you can download a QR code to keep on your phone. Sometimes downloading your airline's app may be the best way so you can get notifications about gate changes and take-off times without having to look up your flight. If you need your flight itinerary to be resent, please contact CUFI on Campus' Executive Assistant, Laura Villanueva.
Once you check-in, if you have not done so already, we recommend you research your airline's luggage policy. Reminder, CUFI does not cover the cost of your luggage and additional upgrades. Some airlines charge for checked or even carry-on luggage but thankfully some airlines give you a discount if you pre-pay for your luggage, which is why we suggest doing this before checking in.
Select your airline below to learn about their luggage fees. Please check your airline regarding what COVID-19 requirements and procedures are in place.
Day of Travel Tips: Before you leave home, we recommend you verify you have your government-valid ID for airport security along with your luggage and other personal items. We also strongly recommend you arrive at the airport within two hours of your flight. Once you get to the airport, get on that plane and we will see you in Crystal City!
Important: If your connecting flight gets canceled, follow these instructions: Go to a gate within your terminal to talk with an agent (Tip: Sometimes an agent further away from your gate has fewer people and you're assisted faster). As you wait to be assisted, call Frosch (see numbers above) to see if they can assist you with the next flight to San Antonio. Once you are rebooked, contact CUFI on Campus' Executive Assistant, Laura Villanueva, via text (see cell number above) and inform her of your new arrival time.
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What to do when you arrive:
The Westin Crystal City has a complimentary shuttle running to and from Reagan International Airport (DCA). The shuttle runs every 30 minutes or so between the hours of 5 am and 11 pm. You do not need to call the hotel to request the shuttle as it makes multiple stops throughout the luggage claim hotel shuttle designated pick-up spots. (See Maps below)
Once you are on the shuttle, it will be approximately a 10-minute ride to the hotel. Upon arrival at the hotel, you will follow the signage for CUFI on Campus Registration where you will be greeted by CUFI on Campus staff and be directed to where you can store your luggage until registration opens.
High School Students: Once you arrive, you will have an opportunity to meet your chaperone and meet with your group.
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Return Back Home:
Wednesday is entirely designated for you to make your way back home. We encourage students to check in for their flight 24 hours before taking off in case of schedule changes. There may be alterations or delays on the day of travel. CUFI on Campus works tightly with Frosch Travel and airlines to make sure our students get home safely. We ask that students call Frosch if their flight gets canceled immediately. See emergency numbers below.
Emergency Numbers:
- If you are in a travel emergency, contact Frosch at the following numbers:
- Toll-Free during office hours: 1-888-976-2810
- Local number during office hours: 832-380-2422
- After Hours Emergency number: 1-866-376-7241
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Hotel Shuttle Pick-Up Spots:
Terminal A (Southwest Airlines)
Once you claim your luggage you will exit out of door 1. You will cross into the middle curve and make your way to the area that is designated for shuttle pick-up. Before getting on any shuttle, make sure the shuttle bus you are boarding has the WESTIN HOTEL written on the side and verify with the driver which hotel they are with.
Terminal B (American, United, Delta)
You will exit the terminal based on which luggage claim you pick your luggage up at.
If you are flying United or Delta: You will be picking up your luggage at claims 1-6. Once you retrieve your luggage, you will exit out of door 4 and head straight to the clearly marked hotel shuttle's designated pick-up spot. Before getting on any shuttle, make sure the shuttle bus you are boarding has the WESTIN HOTEL written on the side and verify with the driver which hotel they are with.
If you are flying American: You will be picking up your luggage at claims 7-12. Once you retrieve your luggage, you will exit out of door 7 and head straight to the clearly marked hotel shuttle's designated pick-up spot. Before getting on any shuttle, make sure the shuttle bus you are boarding has the WESTIN HOTEL written on the side and verify with the driver which hotel they are with.
Below is an image of what the shuttle looks like. Please make sure to verify the shuttle says the Westin on the side like the image below. There will be multiple shuttles running to and from the airport and it does take some time to get back to the airport. Please keep this in mind on your return flight home.
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